Administrative Assistant 2025-26 - The O'Quinn Schools

Porter-Gaud is an Episcopal, co-educational day school serving more than 1,000 students in grades 1-12. The O'Quinn Schools of Porter-Gaud serve an additional 600 preschool students from age two through kindergarten. The O'Quinn Schools are seeking an enthusiastic Administrative Assistant to join our team at the Mount Pleasant Campus! The Administrative Assistant plays a vital role in ensuring the smooth daily operations of the School by supporting leadership, faculty, families, and visitors with professionalism and care. This role requires a detail-oriented, organized, and proactive individual who thrives in a dynamic environment and is committed to providing exceptional service.

Position Details:

Schedule: Five days per week

Hours: 40 hours per week

Primary Responsibilities:This position encompasses four primary areas:

1. Phones/Communications:

• Serve as the first point of contact for incoming calls and visitors
• Respond to inquiries and direct communications appropriately and professionally
• Maintain a welcoming and helpful front-office presence

School Administration Support:

• Provide administrative support to school leadership, faculty, and staff
• Assist with scheduling, event coordination, and document preparation
• Maintain confidential records and data with discretion

Licensing Support:

• Assist with tracking and maintaining compliance with licensing requirements
• Prepare and organize documentation for inspections, renewals, and audits
• Support the Director in ensuring all regulatory obligations are met

Clerical Duties:

• Perform general office duties including filing, copying, scanning, and mail distribution
• Manage office supplies and inventory
• Assist with student records, attendance, and other operational tasks as needed

The Administrative Assistant may also take on other duties throughout the year as requested by the Director or based on school needs.

Minimum Qualifications:

• High school diploma or equivalent required; college degree preferred
• Excellent communication and interpersonal skills
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and adapt to changing situations
• Proficiency in Microsoft Office Suite and/or Google Workspace
• Discretion in handling sensitive and confidential information
• Ability to work collaboratively and independently
• Previous experience in a school or office setting preferred

Salary: Commensurate with experience

The O'Quinn Schools of Porter-Gaud are a Christian community that seeks to love and serve faculty, staff, students, and families of all faith backgrounds. Therefore, all employees will honor the God-given dignity of each member of our community. They will display a continuous commitment to developing the attitudes, knowledge, and skills to engage in appropriate and effective communication with students, colleagues, and families from diverse backgrounds and perspectives. We desire candidates who will contribute to the school's efforts to continue creating a more inclusive and equitable community where all individuals can develop a sense of belonging.

The O'Quinn Schools of Porter-Gaud are committed to welcoming and supporting a diverse faculty and staff. The School welcomes applicants from all backgrounds as the School believes that best serves our students. In accordance with law, Porter-Gaud School is an equal opportunity employer and hires without discrimination on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, national origin, or disability.

The O'Quinn Schools of Porter-Gaud are committed to ensuring the safety and well-being of our students. We hold our employees to the highest possible standards. All employees are subject to extensive background check screenings and must sign our code of conduct. We strive to monitor employees while interacting with students. We take any inappropriate interactions between students and employees seriously and are committed to mandatory reporting standards as required by law. We will fully cooperate with authorities in any allegation or case of abuse.